• Skip to primary navigation
  • Skip to main content
  • Skip to primary sidebar
  • Skip to footer

AppleToolBox

Tools and Fixes for Mac, iPad, iPhone & iWatch

Search posts

  • About
  • Contact

CONNECT WITH US

CATEGORIES

  • iPhone
  • iPad
  • iPod
  • Apple Watch
  • Mac/MacBook
  • AirPods
  • Apple TV
  • News
  • Apple Services
  • HomePod
  • Reviews

SITE

  • Home
  • About Us
  • Contact
  • Advertise

Search posts

You are here: Home / iPhone / Customize Your iPhones Mail Attachment Options, Quick-Tip

Customize Your iPhones Mail Attachment Options, Quick-Tip

By SK 0 comments Last updated June 21, 2017

Ever click on the “More” option after tapping on an email attachment on iOS Mail? You’re provided a list of options that you may or may not use that frequently. But what if you don’t want to see Add to Notes as a feature? Or maybe you prefer to always save your attachments to iCloud Drive? Do you like to take a peek using Quick Look before sharing, copying, saving, or printing the attachment? If your answer is yes to any of these questions, learn how to customize your iPhone’s mail attachment options.

Within your iPhone’s or iDevice’s Mail app, you change the settings to make your preferred options as the ones that show up first when you press and hold an attachment in your e-mail.

And the good news is that you can easily customize these settings so that it only shows you the features that you want and use the most. This modification saves you time, so you don’t have to tap on the “More” button while you work with your e-mail attachments.

Customizing iOS Mail Attachment Options, Quick-Tip

 

Related Articles

  • Using PDFs and Notes with iOS Mail Attachments, Step by Step Guide

Contents

  • Fast Track  
  • Quick Tip on iOS Mail Attachment
    • The Importance of the Tail End of Your Mail Share Sheet
    • Change the Order of Things
  • Not Seeing An Attachment Option in the Mail Share Sheet?
  • Take A QuickLook
  • Summary

Fast Track  

  • On your Mail Share Sheet, press and hold to rearrange icons within each row of share options
  • Select the More button to turn some share options on or off and to change order of appearance
  • If a share option isn’t available, download its app and toggle it on

Quick Tip on iOS Mail Attachment

First, open the email with the attachment. If the file isn’t already downloaded, tap it to download the file. Next, tap and hold on the attachment. That action opens the Mail Share sheet.

The Mail Share sheet has some features available to you after you press and hold an e-mail’s attachment on your iOS Mail. These features are incorporated into two or more rows. The first row shows you AirDrop allowing you to share the email attachment directly.

Customizing iOS Mail Attachment Options, Quick-Tip

The second row has the usual, Message, Mail Add to Notes, Facebook, etc. depending upon your settings and configuration on your iPhone. Swipe right and left to see all your options for each row.

For folks using iOS11, you also have a “Save to Files” option in your Share Sheet for saving photos, documents, and other files to the Files app. Upon selecting “Save to Files,” a pop-up menu lets you choose your location. Save to Files replaces Add to iCloud Drive.

The Importance of the Tail End of Your Mail Share Sheet

At the end of EACH ROW is the More button, identifiable by its three dot icon. Tap on the More button to open the row customization menu. It’s this menu that allows you to choose what you want to see as options when you tap on your email attachment for each row of the Mail Share Sheet. If you don’t want or need an option to appear, toggle it OFF if available (certain features like Mail and Messages cannot be toggled off.)

 

Customizing iOS Mail Attachment Actions

Change the Order of Things

The row customization menu also allows you to rearrange your options order of appearance by pressing the three horizontal bars and then dragging to a different location. This rearranges the sequence of the attachment options available to you and the order in which they appear on your Mail Share Sheet.

Or if you prefer, you can change the order of things on the Mail Share Sheet itself. Just press and hold the icon of the item you wish to reorder and move it to its new position within the row. Unfortunately, you cannot move icons into a different row, only to its current row.

Customizing iOS Mail Attachment Options, Quick-Tip

For iDevices with more than two rows, check each row and locate that row’s More button.  Tap on it and customize following the instructions above.

Not Seeing An Attachment Option in the Mail Share Sheet?

If for any reason, you cannot find a preferred option, such as Facebook sharing or Save to Dropbox, when tapping on your e-mail attachment, there are a couple of reasons why they aren’t appearing.  First, you must have that app installed on your iDevice for it to appear as an available option. So if you want to Save to Dropbox, you need first to install Dropbox on your iDevice. Same goes for Facebook, Twitter, Google Drive, and so forth.

It’s also possible that you have not enabled these options by toggling them ON. Once you enable these services by tapping on the More button and toggling into the ON position, they are available to you as options when you press and hold on the email attachment.

Customizing iOS Mail Attachment options

And remember that for folks using iOS11, the Add to iCloud Drive option is now Save to Files.

Take A QuickLook

We love using Mail Share Sheet’s Quick Look feature before we share, copy, send or print ANY attachment. Quick Look lets people preview most attachments, including documents, images, and other types of files. After downloading an attachment, Mail shows the attachment’s icon and file name within the message. Tapping on the Quick Look icon displays a preview of this attachment.

Customizing iOS Mail Attachment Options, Quick-Tip

When you open a multiple page file with Quick Look, you scroll through it to see the entire document. Quick Look even allows copying, selecting, look up, and sharing! It also features some accessibility options to speak or spell out what you highlight in your Quick Look content.  Pretty awesome! And that’s why we think QuickLook is one of the most underrated (and unknown) features of Mail.

Summary

So now, opening attachments the way you want is easy!  No more searching your Mail Share Sheet for the app you want–it’s right there.  And if it’s not in the place you want, just do a quick rearrangement. So if you don’t want Add to Notes or Google Drive as a feature, just toggle it OFF in your More menu. Or if you always save attachments to your iCloud Drive, toggle Add to iCloud Drive ON in your More menu. It’s that easy!

 

 

 

sudz - apple
SK

Obsessed with tech since the early arrival of A/UX on Apple, Sudz (SK) is responsible for the original editorial direction of AppleToolBox. He is based out of Los Angeles, CA.

Sudz specializes in covering all things macOS, having reviewed dozens of OS X and macOS developments over the years.

In a former life, Sudz worked helping Fortune 100 companies with their technology and business transformation aspirations.

Related Posts:

  • iOS 13 or iPadOS problems and how to fix them - Troubleshooting Guide
    iOS 13 or iPadOS problems and how to fix them -…
  • Notes not working on iPadOS or iOS 13? Here are some helpful tips and tricks
    Notes not working on iPadOS or iOS 13? Here are some helpful…
  • External hard drive not working with iPad or iPhone using iPadOS or iOS 13?
    External hard drive not working with iPad or iPhone using…
  • The Definitive Guide to iCloud Photos (2020 update)
    The Definitive Guide to iCloud Photos (2020 update)
  • AirPods Pro---The Complete Guide
    AirPods Pro---The Complete Guide
  • Mac Tips For New Users In 2023
    Mac Tips For New Users In 2023
  • How to use Notes on Mac, a complete user guide
    How to use Notes on Mac, a complete user guide
  • iOS 16 Tips and Tricks: The Definitive List
    iOS 16 Tips and Tricks: The Definitive List
  • Should I sign up for Apple’s iPhone Upgrade Program?
    Should I sign up for Apple’s iPhone Upgrade Program?

Reader Interactions

Write a Comment Cancel reply

Primary Sidebar

Recent Posts

  • iPad Screen Missing Some Touches: How to Fix
  • How to Reset HomePod or HomePod Mini
  • Icons Showing Above Keyboard When Texting on iPhone: How to Close Them
  • How to Use Face ID With Incognito Tabs in Chrome on iPhone
  • Best Mastodon Apps for iPhone, iPad, and Mac
  • How to Remove or Reschedule an Event in Apple Calendar

Connect with us

Footer

ABOUT

  • About Us
  • Contact us
  • Advertise
  • Privacy
  • Terms of Use

GUIDES

  • iOS 13 & iPadOS
  • Apple ID
  • iCloud
  • App Store
  • iTunes
  • FaceTime
  • iMessage
  • Siri
  • Books and iBooks
  • Game Center
  • AirPlay

CONNECT

  • Facebook
  • Twitter
  • FeedBurner
  • YouTube

© Copyright 2010-2023 Guiding Tech Media · All Rights Reserved

This site and its content are in no way affiliated or endorsed by Apple, Inc. · Reproduction without explicit permission is prohibited