If you use the Mail app on your iOS device or Mac and have more than one email account set up, then having a different signature for each one is handy. You can compose, reply to, and forward messages with the signature for that particular account automatically added.
It takes just a few minutes to create each signature and you only have to do it once. Here’s how to add email signatures per account in the Mail app.
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Access the Signature Settings on Mac
If you’re on your Mac, open the Mail app and then follow these simple steps to set up your signatures.
- Click Mail from the menu bar and select Preferences.
- Choose Signatures in the pop-up window.
- Select the account where you want to create the signature and click the plus button on the bottom.
- In the center, give your signature a name.
- On the right, create your signature.
- Beneath the signature box, optionally select the option to Always match my default message font if you like.
- Next to Choose Signature, you can pick from None, At Random, or In Sequential Order. This choice would apply if you create more than one signature for that single account. Otherwise, the signature name that you just created will populate that box when you’re done.
- At the very bottom, mark the check box for Place signature above quoted text if you want that to apply.
And that’s it! Now, when you compose, reply to, or forward an email from that account, that signature will be inserted for you.
Follow the same Steps 3 through 8 above to create signatures for your other email accounts in the Mail app.
When you finish, you can simply close the Mail Preferences window.
Editing or Deleting Signatures on Mac
If you want to edit or delete a signature down the road, just head back to the Signatures section in your Mail Preferences (Steps 1 and 2). Choose the account and adjust the signature for it as you wish. To delete one, select it and click the minus button at the bottom.
Access the Signature Settings on iOS
Creating email signatures for the Mail app on your iPhone or iPad is just as easy; follow the steps below.
- Open your Settings app and select Mail.
- Towards the bottom of the Mail app screen, tap Signature.
- All accounts that you have set up in the Mail app on your device will be listed. By default, you probably see “Sent from my iPhone” for those without signatures.
- Tap inside the box for the account where you want to create the signature and your keyboard should appear.
- Type your signature and then do the same for your other accounts as well.
- When you finish, you can go back by tapping the arrow on the top left or simply close the Settings app.
Just like with the Mail app on Mac, whenever you compose, reply to, or forward an email from your iOS device, your signature will pop right in.
Editing or Deleting Signatures on iOS
If you want to edit or delete a signature later, go back to the Signature section of the Mail app (Steps 1 and 2). Select the account and either edit the signature or just remove it completely.
Using an email signature saves you from having to type your closing, name, and contact information with every message you send. And, with unique signatures per email account that automatically pop into your messages, you never have to remember to pick one.
Do you use email signatures for your business or personal accounts? What tips do you have to share about creating email signatures?
Sandy worked for many years in the IT industry as a project manager, department manager, and PMO Lead. She then decided to follow her dream and now writes about technology full-time. Sandy holds a Bachelors of Science in Information Technology.
She loves technology– specifically – terrific games and apps for iOS, software that makes your life easier, and productivity tools that you can use every day, in both work and home environments.
Her articles have regularly been featured at MakeUseOf, iDownloadBlog and many other leading tech publications.