Without a calendar to keep track of events, some folks would be absolutely lost. While there are a lot of different calendar applications on the App Store, Apple includes a “basic” app on every iPhone.
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It’s likely that you already know how to do basic things like add events. However, we’re going to take a look at some of the lesser-known tips and tricks for your calendar needs.
Copy Events Across calendars
There are some issues with Apple’s Calendar app, as there is some limited functionality.
Once such “issue” arises when you try to copy or duplicate events with different calendar presets.
However, there is a workaround for those who want to copy events using the iOS Calendar App on your iPhone, iPad, or iPod Touch.
Duplicate or Copy An Event Within Apple’s Calendar App
- Open the Calendar App on your iPhone, iPad, or iPod
- Tap an event you want to duplicate
- Select the Edit Button to open up the Edit Details
- Copy the event title by selecting all and then copying it
- Go back to the calendar view
- Tap the “+” icon in the top right-hand corner to start a New Event
- Paste the previous event title into the Title Entry
- After you enter the title, look for that same titled event to pop-up just below the title
- Tap that pop-up
- All of the information transfers to the new event you are trying to create
- Change the Date
- Review the rest of the event details and make any desired changes, like changing the designated Calendar, adding or removing invitees, repeating meeting settings, updating alerts, and so forth
- Once done, press Add
- Take a look at your calendar and verify that event copied to your new date
- iOS Calendar App automatically sends your invitees’ email invitations to the new event!
- Currently, the Calendar App supports email invites only, not iMessage or text message
- Invitees receive an email asking them to RSVP. When they Accept or Decline, you receive a notification
- View current invitation responses by tapping the event’s name in your calendar
Changing the Scheduled Meeting Time Settings By The Minutes
Whenever you create a new event, you are normally given the option for 5-minute intervals.
However, there is a little easter egg that lets you easily switch between 5-minute and single minute intervals.
Here are the steps you need to take to see minute by minute options:
- Open the Calendar app
- For a new Event, tap the “+” icon in the top right-hand corner and enter meeting info
- For an already scheduled event, tap the event itself and press Edit to show details
- Select either Starts or Ends
- Double tap on the selection to change from 5 minutes to 1-minute intervals
- To switch back, double tap it again to see the 5-minute intervals
This may not be the best way to schedule events, but if you need a reminder a specific moment, then you can use Calendar.
How Do You Send a Calendar Invite via iMessage?
After you have created an event, there’s a pretty good chance that you’ll want to send some invitations. Well, unless you are planning to sit around by yourself for the duration of the party.
You can go through and send email invitations through the Calendar application. But, that’s not very productive and can get rather annoying if your friends don’t check their emails.
Unfortunately, if you are “limited” to Apple’s Calendar app, then you will be stuck using the email method.
However, if you have a third-party app like Fantastical then you can actually send event invitations via iMessage!
This feature comes with the help of the new drag-and-drop feature added with iOS 11 and above.
If you’re an owner of Fantastical, then you’ll follow these steps:
- Open Fantastical
- Find the event you want to share
- Press and hold on the event and drag out of the standard view
- While holding the event, go home and open iMessage
- Drop the event into the message body
If you are frustrated with Apple’s Calendar app, here are a few of our favorite alternatives:
How to Work With different Calendar Views on Your Apple Watch
The Apple Watch is arguably one of Apple’s greatest products since the iPhone. The company has taken the smartwatch market by storm, holding a commanding market lead.
Being able to glance down at your wrist to get all of the information you need without pulling your phone out is amazing.
However, when it comes to the actual Calendar app, there is a tip that you may not have known about.
The default view in the calendar app is all fine and dandy, but did you know there are three different display modes?
Change Your Apple Watch’s Calendar Display Mode!
- Open the Calendar app on your Apple Watch
- Force touch on the default view
- Select which view you want to be displayed, from List, Day, or Today!
Many Apple Watch users don’t know about this, despite owning the smartwatch for quite some time.
Luckily, Apple has some tips and tricks for the Apple Watch that we are still discovering.
How to Sync Facebook Birthdays with your iPhone Calendar
Facebook has been in the headlines for a lot of the wrong reasons as of late. There are still folks who use Facebook religiously and want to keep track of all of the various events.
These events may be actual events or could be something as simple as your friends birthday. While there was some concern that Facebook and Apple removed this ability, it seems there’s a workaround.
Here are the steps you need to take if you want to add your Facebook friends birthdays or other events to the calendar app on your iPhone:
- Open a new window in Safari
- Go to facebook.com and log in
- Open another window in Safari, while staying logged in
- Go to facebook.com/events
- Press the refresh page button in the URL search bar or tap the share button at the bottom and select Request Desktop Site
- Once the page has loaded in desktop mode, you’ll need to pinch and zoom to find the proper links
- In the bottom right-hand corner, look for a box that says: “You can add your events to Microsoft Outlook, Google Calendar or Apple Calendar”
- Below that, there will be two links: Upcoming Events and Birthdays
- When clicking these, a dialog box appears letting you know “this website is trying to show you a calendar invite. Do you want to allow this?” Tap Allow to move forward
- The message might also ask if you want to add them to your calendar
- Choose either Add All or select each event and add one-by-one
- After this has been completed, it takes your phone a few moments, but the events appear
These are just some lesser-known tips and tricks for using the Calendar on your iPhone.
If you have some more tips and tricks, you would like to see covered, sound off in the comments below!
- You can also start a new event and then set a start and end time, then start typing a few words of a meeting name that you previously used and you should see some options pop-up of previous meetings that had the same title or contained words. Tap on the meeting you want to duplicate and all the information transfers over into your new event!
- Heres how I duplicate an iOS Calendar App event when using my iPad or iPhone
- Find the event on your calendar that you want to copy
- Open the event and press Edit
- Change the Repeat setting to Every Day
- Change the End Repeat to the very next day (so the event only repeats once)
- Press Done to duplicated that event to the next day at the same time
- Now, open that second event (the one you just created using the Repeat feature) and choose Edit
- Change its Repeat setting to Never
- Press Done
- From the pop-up message, choose to Save for Future Events
- DO NOT choose Save for this event only!
- Open that first event again
- Press Edit and change its Repeat setting to Never
- Press Done
- From the pop-up message, choose to Save for Future Events
- Open that second event again and update its Date and Time and any other meeting information to what you want
- Tap Done when you made all the changes
Andrew is a freelance writer based on the East Coast of the US.
He has written for a variety of sites over the years, including iMore, Android Central, Phandroid, and a few others. Now, he spends his days working for an HVAC company, while moonlighting as a freelance writer at night.
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