When it comes to dealing with emails on your iPhone, you may be surprised at how much space can be taken up. Apple has slowly but surely been updating the official Mail app with better features over the years, and the same is true with the latest verison of iOS.
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However, there are still some qualms when it comes to deleting emails entirely from the iPhone. Luckily, Apple made significant changes in the Settings, making it possible to delete emails completely from the iPhone.
Follow these quick tips to delete email from your iPhone, iPad, or iPod to reduce overall Mail App storage on your device
- Removing and adding the account back into your device helps clear up your Mail app’s storage. Go to Settings > Passwords & Account > tap the name of the account > press Delete Account. Then, restart your device and after reboot, add the account back in choosing Settings > Passwords & Accounts > Add Account
- Deleting email from your email service provider using a web browser is often the easiest way to delete email that’s clogging up your iDevice–log into your account from a computer and browser like Safari, then delete emails from there. Afterwards, restart your iDevice and wait for your Mail app to sync with the email provider’s servers
- Log into your email account via a web browser and limit the number of email messages your service downloads at any one time. For example, folks using Gmail find this option in Settings > Forwarding and POP/IMAP > IMAP Access > Folder size limits. Chosoe to Limit IMAP folders to contain no more than 1000 messages
- Stop your email from loading remote images. Go to Settings > Mail > toggle off Load Remote Images
For more advanced options, keep reading!
Delete emails completely from iPhone
If you are tired of seeing your Mail application full with emails that are too old and won’t go away, here is what you will have to do. Usually, we try to find ways for you to fix issues in just a few steps, but this one is a bit more in-depth.
Learn to delete email from any iDevice
- Open Settings
- Select Passwords & Accounts
- Choose one of your email accounts from the list
- Select the same email account again
- Scroll to the bottom and tap Advanced
- Under the heading Mailbox Behavior, select Archive Mailbox
- Look for heading On the Server
- Tap to checkmark All Mail from “On The Server.”
- Press <Advanced in the upper-right corner to go to the previous screen and look for the heading Move Discarded Messages Into
- Select Deleted Mailbox
- Tap <Account in the upper-right corner to go back to the previous screen
- Click Done in the upper-right corner to save these settings
- Repeat for all your email accounts
Now that you have gotten all of the settings inputted correctly, the next move is to actually delete emails completely from iPhone. In order to do so, there are only a few steps left to be at “Inbox Zero”:
- Open the Mail app
- Tap ‘Edit‘ in the top right-hand corner
- Select all of the emails you want to delete
- You can only delete up to 150 emails at a time
- After iOS deletes those emails, go to the trash and delete again
- Repeat this process until all emails are completely gone
- After you finish, restart your device!
Once completed, iOS deletes all of the emails, and you no longer have to worry about extra storage being taken up. Since we chose to remove emails from the server, you will not even see the emails appear when using the desktop Mail application.
And don’t forget to restart!
It’s crucial to shut down your device after removing your email and changing your settings. Restarting your iPhone, iPad, and iPod clears out all the caches and deleted items from your device!
If you use iOS 11 and above, there’s a new way to restart:
- Open Settings > General
- Scroll all the way down and tap Shut Down
- Slide to power off
- Wait 30 seconds or so before powering back up
Or follow these manual methods:
- Restart your iPhone X Series or later and iPad with Face ID
- Press and hold the Side or Top button and either volume button until the slider appears
- Drag the slider to turn your device completely off
- After your device turns off, press and hold the Side button again until you see the Apple logo
- Restart your iPhone 8 or earlier or iPod touch and iPads with Home Buttons
- Press and hold the Top (or Side) button until the slider appears
- Drag the slider to turn your device completely off
- After your device turns off, press and hold the Top (or Side) button again until you see the Apple logo
At this point, we would be remiss if we didn’t mention a few things about the steps above. Specifically, when it comes to selecting the “Deleted Mailbox” for your discarded messages.
You are provided with either the Deleted or Archive mailbox when you are at this point. If the Archive Mailbox is selected, then all of your previously received emails will go back into the “All Mail” section in the Mail app.
The other thing we would like to point out is when you are selecting the option of “On The Server.” From here, iOS gives you the choice to either select “On My Phone” or “On the Server.”
The reason you want to delete these from the server and not just your phone is so that they are removed from your email account specifically. Otherwise, the emails will only be deleted from your phone and could reappear of your email services “glitches.”
Apple’s Mail application is arguably one of the best ways to manage your emails from your iPhone, iPad, or Mac. This is just another way of proving how to can customize and create the best experience possible on your devices.
If you have any questions, don’t hesitate to reach out and let us know if you run into any issues. If so, drop a comment below, and we’ll be more than happy to help figure out how to delete emails completely from iPhone and save you some space on your device.
- I find the easiest way is to just delete the email account from Settings > Passwords & Accounts, restart, and then add the account back in
- Some email providers have a setting that lets you limit the number of emails stored on your device at any one time–I know Gmail offers this and I assume others do too. I know that your email must be set up as IMAP and you can only make this change via the web browser. For Gmail, you find this feature in the Settings Menu (Gear Icon) > Forwarding and POP/IMAP Settings under Folder Size Limits for IMAP–you can set it anywhere between 1,000 up to 10,000 as a maximum. The default appears to be “do not limit the number of messages in an IMAP folder.”
- This worked for me: Open Mail and go to your Inbox. Tap the Edit Button and select your first email. Next, hold down the Move button and while holding the Move Button, tap on that first email to deselect it. Release all your fingers from the screen and wait a few seconds and then wait for the Mail app to ask “Move these messages to a new mailbox.” Tap on the Trash. Then go to your Trash, select the Edit button, and choose delete all. Confirm the Delete All button
- Visit your email service provider’s website on a computer using a web browser liek Safari or Chrome (or your preference.) Delete your emails there and allow some time for your email provider to sync with your iPhone, iPad, or iPod
Andrew is a freelance writer based on the East Coast of the US.
He has written for a variety of sites over the years, including iMore, Android Central, Phandroid, and a few others. Now, he spends his days working for an HVAC company, while moonlighting as a freelance writer at night.